English for Humanitarian & Donation

🌍 Course: English for Humanitarian & Donation Work

Duration: 8 Weeks (Can be adjusted)
Level: Intermediate to Upper-Intermediate
Target learners: NGO staff, humanitarian project officers, donor relations professionals, volunteers

WEEK 1: Introduction to Humanitarian English

Lesson 1.1 – The Humanitarian World

• Objectives:

  • Understand key humanitarian terms

  • Describe the mission of an NGO or aid organization

• Vocabulary: humanitarian aid, beneficiaries, relief, outreach, development, advocacy

• Activity: Introduce your organization and describe its mission in English.

• Dialogue Practice:
  A: What does your organization do?
  B: We provide food and shelter to displaced families after natural disasters.

WEEK 2: Field & Community Communication

Lesson 2.1 – Speaking with Local Communities

• Objectives: Communicate clearly with beneficiaries and local partners.

• Vocabulary: awareness campaign, assessment, distribution, feedback, vulnerable groups

• Activity: Role-play – explaining an aid project to villagers.

• Grammar Focus: Using will and going to for explaining plans.

Lesson 2.2 – Empathy and Respectful Language

• Practice polite requests and active listening.

• Learn how to show empathy in English.

• Example:
  We understand your situation and we’re here to support you.

WEEK 3: Writing for Humanitarian Purposes

Lesson 3.1 – Writing Field Reports

• Objectives: Write short, factual reports.

• Vocabulary: incident report, summary, findings, recommendations

• Structure: Situation → Actions Taken → Results → Next Steps

• Exercise: Write a short report about a food distribution activity.

Lesson 3.2 – Email Writing to Donors

• Objectives: Write clear and professional emails.

• Vocabulary: proposal, update, funding, appreciation, transparency

• Example Email:
  Subject: Project Update – Clean Water Initiative
  Dear Mr. Johnson, I’m pleased to share that 350 families now have access to clean water…

WEEK 4: Proposal & Grant Writing

Lesson 4.1 – Understanding Donor Language

• Vocabulary: objectives, outcomes, sustainability, impact, indicators

• Activity: Match donor terms with real meanings.

Lesson 4.2 – Writing a Simple Proposal

• Learn to describe:

  • Problem → Solution → Expected Impact

• Exercise: Write a one-page funding proposal for a health project.

WEEK 5: Reporting & Accountability

Lesson 5.1 – Writing Progress Reports

• Objectives: Explain project results clearly.

• Structure: Introduction – Achievements – Challenges – Future Plans

• Vocabulary: monitoring, evaluation, progress, deliverables, outcomes

• Activity: Write a report update for your donor.

Lesson 5.2 – Financial Reporting in English

• Vocabulary: budget, expenditure, allocation, audit, transparency

• Exercise: Explain a simple budget table in English.

WEEK 6: Meetings & Presentations

Lesson 6.1 – Conducting Team Meetings

• Language Focus: Suggesting, agreeing, disagreeing politely

• Expressions:
  I think we should… / That’s a good point / Let’s focus on priorities.

• Activity: Simulate a coordination meeting.

Lesson 6.2 – Presenting Project Impact

• Learn how to present achievements in English.

• Example:
  Our program has reached over 1,000 children in remote areas.

WEEK 7: Crisis & Emergency Communication

Lesson 7.1 – Responding in Emergencies

• Vocabulary: evacuation, emergency response, first aid, coordination, shelter

• Scenario Practice: Giving instructions during a crisis.

Lesson 7.2 – Press & Media Communication

• How to speak to journalists.

• Expressions:
  Our priority is to ensure safety and immediate assistance.

• Activity: Write a short press statement.

WEEK 8: Donor Relations & Storytelling

Lesson 8.1 – Building Donor Relationships

• Vocabulary: partnership, contribution, collaboration, gratitude

• Activity: Write a donor thank-you letter.

Lesson 8.2 – Human Stories for Impact

• Learn storytelling techniques for reports and campaigns.

• Example:
  Before the program, Fatima walked 5 km for water. Now, her village has a well.

• Final Project: Present your humanitarian project in English.

🎯 End-of-Course Outcomes

After completing the course, learners will be able to:
✅ Communicate professionally with donors and beneficiaries
✅ Write reports, proposals, and emails in clear English
✅ Lead meetings and presentations in humanitarian contexts
✅ Build partnerships through professional language and empathy